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Editable checklist
A labour hire agreement checklist turns a provider's agreement or terms and conditions into a list of questions you can answer before anyone signs. This free labour hire agreement checklist is for host employers in warehouse, manufacturing, food production, trades and logistics who are about to sign with a new provider, or who want to check the terms they already accepted.
It is an editable Word document in eight parts. Each row names a clause topic, says what to look for, and has columns for Found (Y, N or Partly), the clause reference and notes. It is a review checklist and clause-question list, not a contract template, and it holds no legal wording.
Why read the agreement before you sign
A quote shows what you will pay. The agreement shows who is supplying the workers, who tells you when something changes and who does what when a worker is hurt. The Labour Hire Authority host page says to sign a written contract that properly identifies the provider and covers the correct wages and entitlements, and to include an obligation to advise of subcontracting and of changes to business or licence status. It also says hosts can be liable for a provider's contraventions under workplace and migration law.
Safety is shared. WorkSafe Victoria says no contract can exclude a host or a provider from its legal obligations to provide a safe place of work, and that the two must consult, cooperate and coordinate. The checklist asks what each side will actually do.
Our post on labour hire contract clauses hosts should agree before the first shift explains the main clauses. This checklist goes row by row through a whole agreement.
What is inside the checklist
- Control table: document number, version, site, owner, review date and the provider's document.
- Part 1, Parties and licence: entity against the register, ABN, licence check date, subcontracting and status changes.
- Part 2, Pay and entitlements: who employs the worker, what the charge rate includes, overtime, cancellation, timesheets and invoice disputes.
- Part 3, Safety and compliance: induction, incident notification both ways, PPE, tickets, drug and alcohol and supervision.
- Part 4, Workers: no-show cover, fill rate, removing a worker, conversion, non-solicit and work rights checks.
- Part 5, Insurance and liability: evidence of cover and indemnity questions.
- Part 6, Same job same pay: information requests, notice of an order and your enterprise agreement.
- Parts 7 and 8: term, termination, KPIs and reporting, then red flags, adviser questions, sign-off and actions.
How to use it
- Get the provider's draft agreement or terms and fill in the control table.
- Check the licence on the official register first and record the date.
- Mark each row Y, N or Partly and write the clause number.
- Where a charge rate item is silent, write not stated. Do not guess a figure.
- Move red flags and unclear clauses to the adviser list, then sign off when actions are closed or accepted.
Who should use it
Operations managers, site managers, HR and procurement staff who sign or recommend labour hire arrangements, whether a first agreement, a renewal or new terms from a provider. Use it alongside a Labour Hire Agency Selection Scorecard when you are comparing providers.
Related Resources
- Labour hire contract clauses hosts should agree before the first shift for the reasoning behind the main clauses
- How hosts read a licence status on the Labour Hire Licence Register for the check you run before you sign
- The free Labour Hire Agency Selection Scorecard to compare providers before you read their terms
- A labour hire licence check record to keep the date and result of each register check
- Same job same pay: what it means for businesses using labour hire for Part 6 of the checklist
- The Labour Hire Authority host page for the host checklist and current licensing changes
- WorkSafe Victoria guidance for labour hire hosts for shared safety duties
Frequently Asked Questions
Is this a contract template?
No. It is a checklist and list of clause questions for reading someone else's document. It contains no contract wording.
Can I use it on terms and conditions rather than a signed agreement?
Yes. Many providers send standard terms with a quote. Record the document title and date, then work through the same rows.
Does it tell me what the charge rate should be?
No. It holds no rates or percentages. For casual loading, super, WorkCover and payroll tax, you record whether the agreement says included, excluded or not stated.
Does same job same pay apply to every host?
No. It is not automatic. The Fair Work Commission can make a regulated labour hire arrangement order only when someone applies. Part 6 asks what the agreement says about information and notice if one is made.
Does the checklist work for sites in New South Wales?
Yes. Victoria runs a labour hire licensing scheme and NSW has no general scheme today, so the entity, ABN and subcontracting rows matter even more for NSW supply. The incident rows name both WorkSafe Victoria and SafeWork NSW.
Is this legal advice?
No. It is a general guide to organise your review. Have your adviser check the wording before you sign.
Read Before You Sign
Once your own checks are done and the agreement reads the way you expect, you can request staff from Chandler Personnel, a Melbourne labour hire and permanent recruitment business.
