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Printable reference (editable copy is a Google Sheet, linked above)
Choosing an agency on an hourly quote alone can hide gaps in site coverage, safety coordination and incident response. This editable labour hire agency comparison checklist helps procurement and operations teams compare up to four proposals on the same basis.
What is inside the workbook
The weighted sheet pairs each criterion with evidence and calculates a result only after all scores are entered and weights total 100%. A due diligence sheet tracks licence, insurance, safety, records and competency checks. A separate commercial sheet captures quote assumptions without assigning invented prices.
How to run a defensible comparison
Start with the roles, site, shifts and service scope. Ask each supplier for the same evidence, mark unresolved gates as pending, and note what is not applicable. WorkSafe Victoria describes a duty for providers and hosts to consult, cooperate and coordinate on shared OHS duties. Do not award solely on a spreadsheet result. Source: WorkSafe Victoria guidance
Related Resources
Labour hire tender opportunities
Managing multiple labour hire suppliers
WorkSafe provider and host coordination
Frequently Asked Questions
Can I change the weights?
Yes. Set them before reviewing responses and keep their total at 100%; otherwise the workbook flags the result as incomplete.
Does the highest score automatically win?
No. Resolve due diligence concerns and review the actual contract, role coverage and commercial assumptions.
What if a supplier gives no evidence?
Record the gap and score it consistently. Do not turn an unsupported assurance into a verified status.
Does this replace licence or legal checks?
No. Check the relevant jurisdiction, entity and current requirements, and obtain advice where needed.
Turn the comparison into a staffing conversation
Use the completed scope and your open questions when you request staff from Chandler Personnel. Ask for a proposal that addresses the specific shifts, site and evidence you need.
Draft resource only. Adapt the file to your workplace; neither completion nor a weighted score certifies legal compliance.
